How I prepare for the week

September 27, 2009

Although I have only been a Vodafone Brand Ambassador for a few months and I spend most of my hours with my own brand management business called Module Marketing I have rarely been finding myself unprepared for most accounts.  I created this blog to share what I do to prepare for the week.

When I started this job a few months ago a guide like this would have been helpful.  The first week I wasn’t sure what to expect and didn’t know how to prepare.  This guide can be used for future newbies and veterans alike. There might be some things that I do that you will find helpful and my goal is to:

  • share some of the techniques that work for me
  • get feedback from other Vodafone Brand Ambassadors
  • find new ways to improve and streamline our bi-weekly store visits

When everything arrives.

So after everything arrives what do I do?

So after everything arrives what do I do?

  • First things first.  I went to Mitre10 a few weeks ago and bought what I’ll refer to as tupperwear style snapcases.
These snapcase tupperwear style containers where cheap as from Mitre10.

These snapcase tupperwear style containers where cheap as from Mitre10.

I use these for everything parts related.  They fit nicely into the briefcases.

Separate and organize parts accordingly in the snapcase tupperwear.

Separate and organize parts accordingly in the snapcase tupperwear.

*THIS IS KEY*

  • In a separate snapcase add the miscellaneous parts you use the most.  This is important because it will go in your main briefcase.
Add a grip of Misc parts. You know what you use the most of.

Add a grip of Misc parts. You know what you use the most of.

  • Make sure to add stickies and scraper!
Add the essential stickies

Stickies

Add some essential tools to your Misc parts tupperwear snapcase

Add some essential tools to your Misc parts tupperwear snapcase

  • Scrapper, mini flathead screwdriver and alan key are no-brainers for your misc snapcase

Put your excess parts aside for now!

Put your excess parts aside for now

Stick the rest in a box and move out of your way.

*NEXT

  • Breakout your clear file
Prepare your clear file

Start with an clear file

Planograms

Add your planograms for the week

Add your planograms for the week

V News

Add your personal V-News Copy

Add your personal V-News Copy

The MUST HAVE Pen and Paper

Add your essential pad and pen

Add your essential pad and pen

Miscellaneous small POS

Add extra display backing

Add extra display backing

Add Wobblers

Add Wobblers

Add Price Tickets

Add Price Tickets

If you like to carry an entire paper towel roll use the middle to protect some posters.

If you like to carry an entire paper towel roll use the middle to protect some posters.

I dont like t carry and entire roll of towels. As far as I am concerened it takes up too much valuable briefcase room. Instead I roll out a few meters at a time, fold it up in around A4 size and slide it in my clear file.

Roll Out a few meters of paper towel

Roll Out a few meters of paper towel

Fold them in approx A4 size square

Fold them in approx A4 size square

Place folded paper towels in the clear file

Place folded paper towels in the clear file

  • Then just get these out of your way for now.
Place the clear file next to the misc part and tool tupperwear snapcase

Place the clear file next to the misc part and tool tupperwear snapcase

Now if you are like me then you have acquired quite a good elastic band collection.  The elastic bands I have collected are now an essential part to the way I prepare for my week on the road.

  • First, I decide what the most important dummies for the week are.
  • Then I take two of them at a time and bundle them with some of your handy elastic bands.  These are the dummies I would call “A” level dummies.  They are the most important for my week.
Package all “A” level phones in elastic bundles packs of two.

Package all “A” level phones in elastic bundles packs of two.

  • Second I put aside the random dummies that I dont need often, but might need randomly.  I refer to these less important dummies as my “B” level dummies.  I dont bundle these dummies.  I leave them as singles.
  • Now that I have put aside my “A” bundles and my “B” singles I bundle all the rest of my extra dummies in groups of five.  I find that groups of five work the best for my storage convenience.

***Random Aside***

This is a letherman tool. It goes on my belt and never lets me down when I need a tool.

This is a letherman tool. It goes on my belt and never lets me down when I need a tool

***Random Aside Over***

  • Now start with your briefcase cleaned out

Picture 24

Place “A” level sony phones on the left.

Place all “B” level Sony phones to fill the random spots on the right of the elastic packaged “A” level dummies

Add elastic bundled “A” level dummies together on the left.

Place all “B” level Sony phones to fill the random spots on the right of the elastic packaged “A” level dummies.

Place all “B” level Sony phones to fill the random spots on the right of the elastic packaged “A” level dummies.

Add the next bunch of “A” level phones next to the “B” Sony phones.  Start adding your LG, Samsung, Motorola, and now Nokia top priority dummies.

Place all “B” level phones to fill the random spots on the right.

Place all “B” level phones to fill the random spots on the right.

Fill the space to the right with your other “B” phones. Pay attention to space. Space maximization is important!

If you carry a separate tool kit check and make sure there will be room for it.

If you carry a separate tool kit check and make sure there will be room for it.

Picture 31

Add all essential of “A” level dummies and fill the holes with those Random “B” level phones.

Add all essential of “A” level dummies and fill the holes with those Random “B” level phones.

Add the part and misc tool tupperwear

Add the part and misc tool tupperwear

  • Add your miscellaneous parts and tools.
Add clear file case second to last

Add clear file case second to last

  • Add the file you’ve prepared
3 posters fit perfectly in the top of the case. I save the cardboard stiffeners that come with the posters in the mail to protect the POS.

3 posters fit perfectly in the top of the case. I save the cardboard stiffeners that come with the posters in the mail to protect the POS.

A3 posters fit perfectly in the top of the case.

A3 posters fit perfectly in the top of the case.

*KEY* to know the A3 poster fir nicely inside the briefcase! See above pictures.

Make sure it closes nice and easy.

Make sure it closes nice and easy.

You may use the wheelie case as your primary briefcase

You may use the wheelie case as your primary briefcase

*Your second briefcase is great for the other weekly essentials that you dont need for every account.  This includes more parts, small POS, and brochures.

Add brochures to second briefcase

Add brochures to second briefcase

Add spare parts and brochures to second briefcase

Add spare parts and brochures to second briefcase

Get the spare parts you put away before and add them to the second briefcase.

Second briefcase full of extra parts, POS and brochures

Second briefcase full of extra parts, POS and brochures

*KEY*

The Car Box contains all the essential items for restocking your briefcase after you’ve serviced an account.

Make a box for spare dummies to be left in the car

Make a box for spare dummies to be left in the car. These are the pack I usually keep bundled five at a time

Adding spare dummies to be left in the car

Adding spare dummies to be left in the car

Backups to be left in the car

Backups to be left in the car

Add a few of the “B” Level and EOL dummies just in case someone has stock but no display.

Add a few of the “B” Level and EOL dummies just in case someone has stock but no display.

The “Car Box” is good for some of those random dummies that are even more rarely needed than the “B” level POS.  You could even say that it is good to have a few of those “C” level dummies in the Car Box

Here is a look at the back of my car.

IMG01045

IMG01046

IMG01047

IMG01048

IMG01050

And that is it in a nutshell.

PLEASE TELL ME WHAT YOU DO TO PREPARE!!!!

I want to improve as well and from what I hear we are possibly moving to a backpack system so once that happens it will be important that we all work together on finding the best way to carry our POS and service our stores

Thanks

Fran
email_logo_size
Module Marketing

Follow

Get every new post delivered to your Inbox.